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Executive Assistant

Toronto, Canada

*5 days a week in office (Northwest Toronto)

The ideal candidate has a minimum of 5 years’ experience in an Executive Assistant role, possesses a collaborative work style, is flexible, highly organized, and able to prioritize multiple projects to ensure tight timelines are met. The role requires a resourceful, innovative and proactive individual with excellent people skills, outstanding communication skills, sound-judgment, integrity, and leadership.

Candidate will report to the Chairman of the Board of Directors.

Principle Responsibilities:

  • Providing executive-level support while building and sustaining effective working relationships with other areas of the organization
  • Planning and prioritizing meetings, including quarterly board meetings
  • Booking and managing travel requirements for multiple associates and events
  • Preparing presentation materials; organizing and planning conference calls
  • Preparing and coordinating venues, materials and catering needs for corporate meetings and events
  • Managing and prioritizing incoming and outgoing calls, requests, and correspondence
  • Drafting, reviewing and communicating information across the company on behalf of the Board of Directors and other executives
  • Managing incoming and outgoing mail and email and prioritizing items as necessary
  • Completing various administrative duties with proficiency in Microsoft Word, Excel, PowerPoint and Outlook
  • Maintaining confidential executive files
  • Handling and tracking expenses and invoices
  • knowledge of CRA filing and year end financial reporting.
  • Managing and assisting with various ad-hoc projects, as assigned
  • For the right individual, this position also includes the opportunity for future growth and advancement within the company

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